The New Takoradi Emergency Sea Defence Project was initiated as an urgent coastal protection intervention to arrest severe shoreline erosion threatening coastal communities, infrastructure, and economic activities along the New Takoradi–Elmina coastline. The project involves the construction of armour rock revetment structures with associated backfilling, capping, and drainage works to provide long-term shoreline stabilization and resilience against wave attack.
This report presents an overview of project implementation activities during the reporting period, highlighting work progress as at the end of 2024 and December 2025, site supervision and inspections, stakeholder engagements, financial and contractual milestones, submission of technical documentation, and the near-completion status of the works.
OVERVIEW OF SCOPE OF WORK
The scope of the New Takoradi Emergency Sea Defence Project includes:
• Construction of armour rock revetment along the project shoreline;
• Lateritic backfilling behind the revetment structure;
• Capping works to stabilize the crest and improve durability;
• Construction of drainage structures, including culverts;
• Ancillary works and site clean-up in preparation for project handover.
3. WORK PROGRESS STATUS
3.1 Progress Status as at End of 2024
By December 2024, the project had recorded substantial physical progress with the following achievements:
• Approximately 4,800 metres of revetment with lateritic backfilling had been completed;
• 4,800 metres of revetment were completed to crest level as at 3rd December 2024;
• Armour rock revetment construction was largely completed along the project stretch;
• Interim Payment Certificate (IPC) No. 14, dated 4th December 2024, was raised and submitted on 18th December 2024;
• On 2nd December 2024, M/S Vuluxx Company Limited requested for retention funds amounting to GHS 18,689,399.78;
• HYDRO, by a letter dated 2nd December 2024, drew the Contractor’s attention to Sub-Clause 48.3 of the Contract Conditions;
• On 23rd December 2024, payment of GHS 18,689,399.79 was effected in favour of M/S Vuluxx Company Limited for certified works executed;
• The project had attained partial handover status, with a significantly reduced workforce presence on site.
Overall progress by the end of 2024 placed the project at an advanced stage, with only minor outstanding works remaining.
3.2 Progress Status as at December 2025
During the 2025 reporting year, activities focused mainly on monitoring, inspections, payment followups, and completion of residual works. As at December 2025:
• The project was assessed to be approximately 99% complete;
• Armour rock revetment construction was fully executed along the project stretch;
• Capping works were successfully completed over approximately 200 metres;
• Lateritic backfilling was substantially completed, providing adequate landward support to the revetment structure;
• Outstanding works were limited to the completion of a culvert structure and minor backfilling activities, both critical for effective drainage and long-term structural stability;
• Once these final items are completed, the project will be ready for full handover and will provide durable and effective coastal protection for the New Takoradi and Elmina shoreline.
4. SITE VISITS, SUPERVISION AND STAKEHOLDER ENGAGEMENT
4.1 Site Visits and Monitoring Activities
Several site inspections and monitoring visits were undertaken during the reporting period to assess progress, quality of works, and outstanding issues. Key activities included:
• A monitoring visit by the Coastal Engineering Team on 8th and 9th July 2025, with the official report issued on 22nd July 2025;
• A construction inspection on Phase 3 works carried out on 25th March 2025;
• Continuous site observations confirming minimal workforce presence following partial handover and near completion of works.
4.2 Meetings and Stakeholder Engagement
Stakeholder coordination remained ongoing throughout project implementation. Notable engagements included:
• A project meeting held on Friday, 23rd May 2025, to review progress status, outstanding works, and payment-related concerns;
• Correspondence and engagements between the Ministry, HYDRO, the supervision team, and M/S Vuluxx Company Limited on issues relating to delayed payments, supervision services, and retention requests.
5. SUBMISSION OF TECHNICAL DOCUMENTS
During the reporting period, several technical and contractual documents were prepared and submitted, including:
• Interim Payment Certificates Nos. 14 and 15 (IPC No. 15 dated 26th March 2025);
• Measurement sheets and valuation documents;
• Site inspection and monitoring reports;
• Official correspondence addressing delayed payments and contractual provisions;
• Requests for release of funds for construction and supervision services.
Key financial and administrative milestones included:
• Request for supervision funds on 14th July 2024;
• Request for GHS 300,000.00 for supervision services on 22nd April 2025;
• Enclosed fees for supervision services submitted on 25th April 2025;
• Request for release of funds amounting to GHS 4,972,537.43 on 6th May 2025;
• Contractor’s indication on 16th June 2025 that an IPC amount of GHS 80,000,000.00 remained unpaid;
• Request for GHS 100,000.00 by the supervision team on 14th July 2025, with payment effected on 17th July 2025 (Ref: H/CH 13/506).
6. MEASUREMENT AND NEAR COMPLETION STATUS
Measurements and site verifications confirm that the project has achieved near-completion status. The executed works meet the approved design requirements, with the revetment and capping structures providing effective shoreline protection. The remaining culvert construction and minor backfilling represent a small proportion of the overall contract scope but are essential to ensure proper drainage and long-term performance of the sea defence system.
7. SITE INSPECTION AND STRUCTURAL ASSESSMENT
Site inspections conducted throughout 2024 and 2025 indicate that the armour rock revetment is structurally stable and performing as intended. Lateritic backfilling and completed capping sections have enhanced crest stability and reduced the risk of landward erosion. No major structural defects were observed.
However, the absence of the completed culvert structure poses a potential risk to effective surface water management. Completion of this drainage component is therefore critical prior to final handover.
8. OVERALL SUMMARY OF WORK DONE
• Approximately 99% completion achieved as at December 2025;
• Construction of 4,800 m armour rock revetment with lateritic backfilling substantially completed;
• Capping works completed over 200 m of the project stretch;
• Partial handover achieved with minimal workforce presence on site;
• IPCs 14 and 15 raised and processed;
• Major payments and retention requests addressed during the reporting period;
• Outstanding works limited to culvert construction and minor backfilling;
• Project nearing readiness for full handover upon completion of drainage works.
The New Takoradi Emergency Sea Defence Project is at an advanced and near-complete stage. The executed works have significantly enhanced coastal protection along the New Takoradi and Elmina shoreline. Completion of the remaining drainage and minor backfilling works will allow for full handover and ensure the long-term durability and effectiveness of the sea defence system.
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